Final Conference


17-18 October 2022

Sopot-Gdansk, Poland

and field visit to Tomaszyn on 19 October

The conference will present the final outcomes of the Smart Rural 21 project that is the result of intensive collaboration with rural communities and other relevant stakeholders across Europe to realise Smart Villages on the ground over more than two years.

The conference aims to be inspiring and interactive. Come and join us!

There are limited places for this event and it will be allocated on a first comes first served basis, keeping the country and type of organisation balance in sight.

The the first round of registrations ended by 25 July 2022. Secure your place at the event as soon as you can as there are limited places that will mostly be allocated on a first come first served basis!

Register Here

The Smart Rural 21 project will be able to support travel and accommodation costs for some of the participants. You can request to have your costs covered through the registration form.

Please do not make any travel arrangements/ booking until your registration is confirmed by the organisers!

In case of large interest in the event – and to ensure a country balance – the organisers might not be in a position of approving all registrations.

1. Programme

17 October 2022: Learning about Smart Rural 21 & Smart Villages approaches

10.00 – 12.00Registration & Exhibition of the Smart Rural 21 selected & Come Along! villages (open session – join any time)
12.00 – 13.00Light lunch & registration
13.00 – 13.30Welcome speeches & introduction
Piotr Ostaszewski (Ostoja Natury, Tomaszyn)
Joanna Gierulska (Ministry of Agriculture and Rural Development in Poland)
Maria Gafo Gomez-Zamalloa (DG AGRI)
Video message from the EU Commissioner for Agriculture, Janusz Wojciechowski
13.30 – 13.50Being Smart in Rural, Edina Ocsko (Smart Rural 21, Project Coordinator)
13.50 – 14.15Q&A and discussion
14.15 – 15.00Inspirations from Smart Rural 21 villages
Laura Cantarella (Ostana, Italy)
Annina Airola (Raudanmaa, Finland)
Kateřina Čadilová (Mukarov, Czechia)
Peter Plant (Torup, Denmark)
Aikaterini Kasimati, Dimitris Bogiatzis (Kythera, Greece)
Daiga Kalnina (Alsunga, Latvia)
Nives Laharnar (Sentviska Gora Plateau, Slovenia)
15.30– 16.00Coffee break
15.30 – 17.00Lessons on working with villages from the Smart Rural 21 project & Discussion
Edina Ocsko – Overview on lessons learnt
Fritz Pichler – The SR21 process in Stanz
Piotr Ostaszewski – The SR21 process in Tomaszyn
17.00 – 18.30Smart Rural Market Place
Human Library
Stalls & stands including SR21 villages, Come Along! villages (7 to 9)
1-to-1 meetings
19.30 – 23.00Dinner and networking

18 October 2022: Smart Villages policy & practice (workshops and networking)

9.00 – 9.15Introduction to the day
9.15 – 9.30Find your workshop room
9.30- 11.00Workshops Series 1: Acting smart
1/1. When is digital technology becoming a ‘game-changer’ in improving local services?
1/2. How to preserve natural, cultural and architectural heritage while entering a modern age (including dealing with mass tourism)?
1/3.  How to breathe new life into old buildings? – Community buildings & community engagement
1/4. How to overcome the energy crisis in a smart way locally? – Renewable energy & local energy communities
1/5. How to keep young people busy, engaged and interested smartly?
1/6. One size does not fit all: How to find adapted smart mobility solutions to your community’s needs?
11.00– 11.30Coffee break
11.30 – 11.45Find your workshop room
11.45 – 13.15Workshops Series 2: Smart Villages support framework
2/1. Enabling a supportive framework for Smart Villages through the Smart Rural 27 project – How to get involved?
2/2. LEADER and Smart Villages – Are they competing or complementing each other?
2/3. Building trust & engagement – How local elected leaders can help making their villages ‘smart’?
2/4. Exploring new networking approaches – How National Rural Networks support Smart Villages?
2/5. Beyond the Common Agricultural Policy – How other policies, including Cohesion Policy, support Smart Villages?
2/6. Smart Villages in other parts of the World – How Smart Villages is supported outside of Europe (with focus on the South Caucasus)?
13.15 – 14.30Lunch and networking
14.30 – 15.00Feedback from workshop sessions
15.00 – 16.00Final panel discussion and conclusions
Silvia Rovere (Mayor of Ostana)
Katrina Idu (President of Forum Synergies)
Edina Ocsko (Coordinator of Smart Rural 27 Project)
National-level representative (to be confirmed)
Maria-Christina Makrandreou (Policy Officer of the Smart Rural Projects, DG AGRI)

2. Event venue & livestreaming

The Final Conference of the Smart Rural 21 Project will be held in Sofitel Grand Sopot (Sopot, Poland).

Sessions of the event will also be livestreamed. The online sessions will be made available on Smart Rural 21 YouTube and/or Facebook channels – (to be confirmed)

Please keep in mind, that there may be technical interruptions or disruptions during the interactive online event.

3. Accommodation

Sofitel Grand Sopot 

Situated just 30 minutes away from Gdansk city center and the airport on the Baltic seashore, right next to the beach, a five-star hotel Sofitel Grand Sopot has been in the very heart of Sopot for over 90 years. The luxurious Grand captivates with its inspiring historic interiors combined with French elegance. The unique atmosphere of the seaside resort is perfectly reflected in the stunning sea view, private beach, gorgeous garden and the nearby longest wooden pier in Europe.

More information about the hotel:
Address: Powstańców Warszawy 12/14 81-718 Sopot, Poland

Sheraton Sopot Hotel

Sheraton Sopot Hotel is a five-star hotel located, right at the beach, next to the longest wooden pier in Europe and just 30 minutes away from Gdansk city center and the airport.

More information about the hotel:

Sheraton Sopot Hotel
Address: Powstancow Warszawy 10, Sopot, 81-718, Poland

Please note that a limited number of rooms are booked for the participants of the Final Conference of the Smart Rural 21 in Sofitel Grand Sopot Hotel and Sheraton Sopot Hotel. In case of full occupancy, alternative hotels in the area might be offered for the participants.

Please do not book your hotel before receiving a confirmation of your registration for the eventfrom the organisers. Once we confirm your registration, we will provide you with more details on the hotel room reservation process.

4. How to get there

To Poland from other countries

The nearest airport to the hotel is is Gdansk Lech Walesa Airport (GDN).

The nearest train stations are Gdansk Oliwa Station (5.17km from Gdansk Oliwa Station, approx. 13min by car) or Sopot Railway Station (1.21km from Sopot Railway Station, approx. 10 min by foot)

Please do not book your flight prior to receiving confirmation of your registration for the event!

From the airport to the hotel:

By taxi: The fastest and easiest way to get to the hotel from Gdansk airport is by taxi. It takes cc 30 minues.

You can find some of the taxi companies and phone numbers here:

  • Airport Taxi Gdańsk – TAXI Gdansk Airport +48 734 134 059
  • Taxi Gdansk Airport+48 785 196 777
  • Neptun Taxi: +48 58 511 15 55

By train: One of the transfer options available for participants arriving at Sopot is the train. For more information about routes, time schedules, please visit the following website:

By bus: There is a direct bus from Gdansk airport to Sopot city centre – line 122. This bus runs both ways between Sopot and the airport once almost every hour from around 5.00 in the morning to around 22.00 in the evening. For more information about routes, time schedules, ticket purchasing points and prices please visit the bus company’s official website: Closest bus station to the hotel: Grand Hotel 02

In order to find the best means of travel, you can use the route finder on the following link of the hotel:

5. Study-visit to Tomaszyn

On the 19 of October 1 day study visit will be organised to Ostoja Natury – the representative of Tomaszyn – selected village of the Smart Rural 21 project to the interested participants. Please note participation in the field visit is subject to registration and the number of available places is limited.

Depending on the need and interest, transfer might be organised to Sofitel Grand Sopot (approx 2 hours drive from Tomaszyn) , Olsztynek (apprx. 15 min drive from Tomaszyn with frequent train connections to the main cities in Poland), or to Warsaw ( approx. 2,5 hours from Tomaszyn) after the study-visit. Please take into consideration the travel times from Tomaszyn when you are booking your flight ticket.

19 October 2022: Field visit to Tomaszyn – Regenerative agriculture & community-building

8.00Expected departure to Tomaszyn
10.00-11.00Workshop session on Regenerative Agriculture
 -introduction, models,
– no dig systems,
– regenerative gazing,
– compost production
– Food Forest presentation ( SR21 Project)
11.00-12.00Workshop session on Technical Innovations
–  Passive solar greenhouse 
–  Presentation of Chinese-style passive autonomic greenhouse( SR21 Project)
–  Passive Hemp Cold Storage
–  Wet cleaning line
– ” Live Water” test presentation SR21 projects (presentation by HarmonyH2O)
–  Ost-oya passive precise irrigation system
12.00-13.00Workshop session on Social Inovations
– cooperative model
– producers group – Green Five
– BioHUB Bazar local partnership – presentation by Mayor of Olsztynek
– Subscription sale model
– Interaction with customers through social media platforms FB, YT
13.00 – 15.00Lunch and Q&A  and networking
– live coking from Ostoja Natury ingredients ( chief)
– traditional meals made by local KGW ( collective of rural housewives)
15.00Expected departure back to Sofitel Grand Sopot


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